Gtd (getting things done) method: the secret to being more productive

The art of stress-free productivity

Business productivity instructor David Allen is responsible for the Getting Things Done (GTD) Method , a management system for activities and pending tasks that we all have and that, at times, overwhelms us to the point of blocking us and not knowing where to go. start.

The GTD Method is based on the principle that we need to free our mind from to- dos by writing them down in a specific place. By organizing ourselves in this way, we will be able to reduce the stress generated by remembering everything we have to do and putting all our attention and energy on carrying out these tasks.

Make specific lists and simplify your tasks

Thanks to the GTD Method we can increase our productivity and get more things done every day . One of the pillars of the method is the creation of specific task lists for each context (or by themes) instead of establishing priorities as recommended by other organizational systems. Reflect on what you have to do and decide what concrete actions you have to undertake to complete your pending tasks.

The principles of the GTD Method (Getting Things Done)

Collect. The system proposes us to collect on a physical medium external to our memory everything we need to remember, perform or be aware of. You can use your paper diary, your mobile, an app or an organizer that allows you to get out of your mind (to clear it) everything you have to do to be able to process tasks efficiently and independently.
Process. Once you have your list of things to do we must get down to work following some premises such as: always start at the beginning; do not process more than one task at a time; do not file tasks; classify them according to whether they require an action to be carried out or not.
Organize. We must organize pending tasks into lists of: Upcoming actions (short-term tasks); Projects (ongoing tasks that require more than one action to complete); On hold (depends on a third person); Someday (not immediate future projects). Remember that in your agenda you should only keep track of your appointments and commitments, tasks should always be organized in separate lists. Your task organization system should be easy, simple, and friendly for it to last and work.
Check. We have to periodically review our lists to make sense. Given the time, energy and resources that we have at a particular moment, you must decide what is the most important task that you must carry out at each moment and do it.
Do. No organizational system will be effective if you spend more time organizing tasks rather than doing them. Remember to simplify the organization process, to avoid sloppiness or saturation when you have many tasks underway at once.

The two minute rule

One of the best known rules of this method of organization and time management is the two minutes. Before any task we must ask ourselves: Can this task be done in less than 2 minutes?

If the answer is yes, you have to get going and carry out the task at hand. For example, answering quick emails, picking up our desk, making an appointment.
If the answer is negative, you have two options. Defer the task and assign it to a “list of upcoming tasks”; or delegate the task to someone else who can perform it.

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Get organized effectively

David Allen was the creator of the GTD (Getting Things Done) Method and wrote this essential book on organization and time management. In it, you will find techniques and tips to put your system into practice. The idea is that we manage to organize our thoughts to be able to think clearly and develop our full potential.